How do I configure invoices?

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Invoices can be customized to fit your gym's needs. Below are some of the options available for Invoice Configuration:

Invoice Footer


Wodify allows Admins to edit the invoice footer applied to all invoices created in Wodify.  The invoice footer is optional but is often used as a place to thank customers or tell them any other information.  
 
To edit your invoice footer: 
  1. Login to Wodify Admin > 'Financial' > 'Settings' > 'Invoice Configuration'
  2. Update the 'Invoice Footer' field
  3. Click Save
Now all new invoices, either created manually or by through payment processing, will include your footer.

Members Get Billed On

Wodify allows gym's to determine the default date in which their members get billed.  The 'Members Get Billed On' field determines the default 'Billing Day' when adding memberships to athletes.  
 
The options are:
  • 1st of the Month
  • 15th of the Month
  • Last day of the Month
  • Membership start day

To set your default 'Members Get Billed On' date:

  1. Login to Wodify Admin > 'Classes' > 'Settings' > 'Membership' 
  2. 'Membership Invoicing' > 'Member Invoice Date'
  3. Select the default date from the drop-down menu

Keep in mind that the 'Members Get Billed On' is your default option.  You can choose any of the above billing dates when adding a membership to an athlete.


Send Member's Billing Notifications

Wodify allows gym's to determine if their members will receive emailed billing notifications after each successful and failed transaction.
 
To Enable this feature:
  1. Login to Wodify Admin > 'Classes' > 'Settings' > 'Membership'
  2. 'Membership Invoicing'
  3. 'Enable 'Membership Billing Notifications'
  4. Click 'Edit Email Settings' if you would like to make changes to the email. You will be redirected to the 'Automated Emails' list

Send Cash/Check Paying Members Notifications
Wodify allows gym's to determine if their cash/check paying members are emailed a billing reminder each night their member fee is due.
 
  1. Login to Wodify Admin > 'Classes' > 'Settings' > 'Membership'
  2. 'Membership Invoicing'
  3. 'Enable 'Cash/Check Paying Membership Notifications'

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