How do I manage class reservations and waitlists?

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IMPORTANT:

  • Only Admins and Managers can add reservations to classes
  • Admins, Managers, and Coaches can create reservations for other Athletes


Add Reservations to Classes

  1. Go to Wodify Admin > 'Classes' > 'List' > 'Recurring' > choose your Recurring Class
  2. Determine Class Size Limit
    • Enter the 'Class Limit' for the class
    • Each day can have a different class size, Coach, and Assistant Coach
    • If a class should not have a Class Size Limit, enter 0 for Class Limit, 0 means no limit and no reservations
  3. Determine Reservations Hours
    • This value comes from 'Basic Details' under 'Classes' > 'Settings'
    • Optionally override this value by editing the Reservation details on this individual class
    • Here, you can also determine whether or not athletes can sign-in from their mobile phone. By choosing "Athletes cannot sign in before class start time.", you will be suspending their ability to sign in on their mobile device.
  4. Determine if the class should have a Waitlist
    • If a class is out of reservations, athletes can join a waitlist
    • If an athlete with a reservation cancels their reservation, an email notification is sent to everyone on the waitlist
    • The open slot in the class is filled on a first come first serve basis
    • When the slot is filled, an email is sent to the remaining waitlist members explaining the class is now closed
  5. Choose Calendar Color
  6. Used to quickly identify classes from the calendar
  7. This color is display in the Web App and from your Affiliate Website
  8. Click Save


TIPS!: Class Size Limits and Waitlist Options

  • Add Class Limits to Recurring Classes or Classes in order to limit the number of Athletes that can make a reservation
  • Add Waitlists to Recurring Classes or Classes in order to allow athletes without a reservation to a full class to receive email notifications if a reserved athlete cancels their reservation
  • You can set Class Size Limits and Waitlist options by:
    • Edit Recurring Classes
    • Edit an individual Class, through 'Classes' > 'Calendar' or 'List'

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